Accounting software features for Australian small business

Quotes and contracts

Quote it, contract it, invoice it

Send a quote, and when the customer says yes, turn it into an invoice or a contract in one click. Contracts use your own wording with merge fields, and freeze once accepted so nobody can quietly change them.

• Payment schedules for deposits and progress invoices by percentage, never more than the contract total
• Quotes numbered QU-0001 and onwards, with a Release button if an invoice was made too soon
• Priced lines from your items list, with GST worked out on each

Invoicing

Invoices that chase themselves

Branded PDF invoices, titled Tax Invoice when you're registered for GST, with your logo, colour and a "How to pay" panel that uses the invoice number as the payment reference. They're emailed from your own address, not a no-reply one.

• Overdue reminders at the intervals you choose, each with its own wording, each sent once
• Recurring invoices that draft, approve, or approve and email themselves on schedule
• Customer statements with a running balance and ageing, as PDF or email
• Credit notes and refunds, with GST and stock reversed correctly

Time tracking

Every hour ends up on an invoice

Start a timer or type the hours in, with a rate per entry. When you're ready, Kontuly turns unbilled time into one draft invoice per customer. The timer survives a restart, so a closed laptop doesn't lose an afternoon.

• Time Summary report by customer and person
• One click to bill everything unbilled for a customer

Bills, receipts and purchasing

Bills without the typing

Choose a PDF or a photo of a receipt and Kontuly reads it on your computer. The supplier (matched by ABN), date, reference, total and GST fill a draft bill with the receipt attached. Nothing is uploaded. You check the draft and approve it.

• Purchase orders that become bills in one step
• Supplier payment batches that pay several bills at once and download an ABA file for internet banking
• Recurring bills for rent and subscriptions

Receipt reading works on photos and PDFs with a text layer. It can't read handwriting or scanned PDFs without text, and it always gives you a draft to check.

Banking and reconciliation

Statement to reconciled in minutes

Download your statement from internet banking and import it as CSV or PDF. Duplicates are skipped, rules code the regular lines with the right GST, and you match deposits to invoices and payments to bills. Then tick off against the statement's closing balance.

• Rules by "contains" or pattern, with a GST rate, and bulk coding
• Splits across accounts with GST per line, and transfers between accounts
• Match to one or several invoices or bills, or refunds to credit notes
• Reconciliation that saves only when it agrees, and locks what it covered

Kontuly doesn't have live bank feeds. Importing a statement takes a minute or two a week.